You can write a letter to the rector with a request according to the law. How to write a letter to the rector

Letter of request- one of the most common options for business correspondence. Among entrepreneurs, such letters are used when representatives of one organization turn to another with a request for a service. Such messages can be used in completely different situations, for example, when you need to get information about products, see product samples, meet a business traveler, agree on some actions, etc.

Rules for writing a letter of request

We bring to your attention for downloading a general template for such a document:

FILES

A letter of request, for obvious reasons, does not have a standard form, but, despite this, it is a form of an official document. That is why, when compiling it, one should adhere to certain norms established by the rules of office work and business ethics. Before proceeding directly to the basic rules for its compilation, it should be noted that it can be addressed both to a group of people (for example, managers, employees of the accounting department, lawyers, etc.) and to a specific addressee.

Like any other document, this letter must contain introductory part, namely:

• information about the sending company making the request and the company to which it is addressed;
• the reason for the appeal (“because of the delay”, “in connection with receipt”, “based on the results”, etc.);
• references to the basis (“based on an oral agreement”, “based on negotiations”, “based on a telephone conversation”, etc.);
• the purpose of the appeal (“to resolve the issue”, “in order to avoid conflict”, “in order to eliminate violations”, etc.).

Followed by main part relating directly to the request. It must be expressed using any derivative form of the verb “to ask” (“we ask you”, “we make a request”, etc.), and since such a message is, in any case, a petition for some kind of service, it should be written in a respectful manner. It is good if the request is preceded by a compliment (“knowing your great opportunities”, “admiring your organizational talents”, etc.).

If the letter contains several requests at once, then they must be indicated in separate paragraphs or paragraphs.

The unspoken rules of correspondence between organizations state that a response to a multi-stage request can also be sent in one message, with separate comments on each item. It should be noted that this type of correspondence reduces the amount of workflow and, therefore, reduces the time for reading and processing such letters.

If the letter implies receiving a response within a certain period, then this must be indicated as correctly as possible in the text of the message.

As a rule, the secretaries of the organization send and receive letters (in large companies, entire departments are involved in this). After compiling or reading, they pass them on to the head of the enterprise for review. Exceptions are messages marked "confidential" or "personally in hand" - such letters are sent directly to the addressee.

Instructions for writing a letter of request

Since this message is part of corporate correspondence, the author must first be indicated, namely: the name of the sending company, its actual address and telephone number for communication. Then you need to enter data about the addressee: also the name of the enterprise and the specific recipient. Further in the middle of the line, you can immediately indicate that this is a request letter (but this is not necessary).

The next part of the letter deals directly with the request. Previously, it is desirable to substantiate it and only then express the very essence of the request. At the end, the letter must be signed (it is better if this is done by the head of the company or an authorized, trusted person), as well as the date the document was created.

How to send a letter

The letter can be sent by e-mail or fax - it's fast and convenient, but the conservative sending through the Russian Post will allow you to formalize the letter in a solid and attractive way. For example, you can make a request in writing by hand in beautiful calligraphic handwriting or print the text on good, expensive paper.

Attention to such trifles will make it clear to the addressee how respectful the opponent is towards him, and will once again emphasize the importance of the request. The only thing to remember is that letters through regular mail take a long time, so the message must be sent in advance so that the document is delivered to the recipient on time.

After sending a letter

This message, like any other document, must be registered in the journal of outgoing documentation. Similarly, the recipient of the letter registers the arrival of correspondence. In case of misunderstandings occurring in business relations, fixing the fact of sending and receiving letters will help to quickly sort out the situation.

Examples of drafting letters of request with explanations

So, we figured out that a request letter is a letter that contains a request to the recipient. The purpose of the text is to encourage the recipient to perform an action that is beneficial to the sender. The letter should contain a formulated request, its justification. It is desirable to formulate the request in such a way as to justify why it should be beneficial for the recipient to comply with the request. The sender must not only know the rules for composing the text, but also take into account the psychological nuances. Next, consider specific templates-examples, depending on the situation.

Letter of request for the allocation of funds

The letter is drawn up in the event that it is necessary to obtain the allocation of funds from the state, sponsors, individuals.

From the NGO "Help for Pensioners"
Member of the Legislative Assembly
Ivanov I.I.

Hello Ivan Ivanovich. I am a representative of the non-profit organization "Help for Pensioners". We are engaged in helping single pensioners: we bring food, help with cleaning and repair.

Our organization has been in existence for 5 years. Previously, we coped with the financing of activities ourselves, however, due to the expansion of NGOs, the funds began to be insufficient. We need money to rent premises, pay salaries to employees, and purchase equipment.

At a recent meeting of the Government, the president mentioned the difficult situation of pensioners and noted that the situation needs to be urgently changed. In this regard, I ask you for 200,000 rubles for the needs of the NGO Help for Pensioners.

Sincerely, Petrova A.A.

Explanation:

The above text is written according to the rules. It has:

• The name of the NPO and an explanation of its activities.
• Request for money, explanation of their need (money is needed for rent and salaries).
• Mention of the President. It is necessary to justify the benefits of sponsorship for the official. What is the MP interested in? In career growth. The help of the organization will help to achieve this goal.

The specific amount of funds that a commercial organization needs is also indicated.

Letter of request for the supply of goods

The letter is usually sent to the partners of the company. In the text, it is desirable to justify the mutual benefit for both companies.

Head of AAA
Ivanov I.I.
From the head of the BBB company
Petrova B. B.

Hello Ivan Ivanovich. We would like to order a set of products from your company (specify). We got interested in your product at a regional exhibition.

If you agree, please let us know the terms of delivery and terms convenient for you. We guarantee timely payment. We hope this will be the beginning of mutually beneficial cooperation.

Our contacts: (specify).

Sincerely, Boris Borisovich.

Letter of request for a discount

Typically, such texts are sent to the company's suppliers. For example, an organization organizes exhibitions. She has a supplier - a printing house that supplies brochures, stands, booklets and more. The cost of services is quite high. The crisis came, and it became difficult for the company to pay for the goods of the printing house. This may well be a reason to ask for a discount.

Head of the company "Vostok"
Ivanov I.I.
From the head of the company "West"
Petrova B. B.

Hello Ivan Ivanov. Our organization was affected by the financial crisis. The number of contracts concluded with us decreased by 20%. Unfortunately, the crisis affected not only us, but also our customers. People cannot pay for our services in the same amount as before. Therefore, we have provided a 25% discount on tickets.

Due to the difficult financial situation, our company asks you for a 15% discount for the remaining six months of cooperation under the contract.

We have sent letters asking for a discount to all our suppliers. If 20% of our partners provide us with favorable conditions, our company will survive in difficult times and will not close. We've already been given a discount by the landlords and the telephone company.

Sincerely, Boris Petrov.

Explanation:

The letter contains the following important points:

• Explanation of the need for a discount.
• Indication of the exact size of the discount, terms.
• An indirect indication that if the printer does not provide a discount, the company will terminate the contract.

The text must be written in such a way that the letter is read to the end and agreed to the proposed conditions.

Letter requesting a rent reduction

Rent "eats" the budgets of most organizations. Its reduction allows the company to stay afloat in difficult times. The letter should be sent to the landlord.

Head of Plus
Ivanov P.P.
From the head of the company "Minus"
Petrova I. I.

Hello, Petr Petrovich. Our company was affected by the financial crisis. The purchasing power of consumers has decreased, business revenues have decreased. In this regard, we ask you to reduce the rent by 10%.

For all the time of our cooperation, we have never delayed payments. We hope that you will make concessions to us, and we will maintain our business relationship. We guarantee timely payment of the rent, despite the difficult financial conditions.

Sincerely, Ivan Ivanovich.

Explanation:

In the letter, it is important to mention that the company has previously fulfilled its obligations in full. The landlord must be sure that the landlord will continue to make payments. The recipient must also understand that if he does not agree to the proposed terms, the tenant will refuse his services.

Letter of request for debt payment

Debts very often arise in the interaction between companies. If the organization is set to continue cooperation with the counterparty, which has a debt, a letter of request is sent.

Ivanov I.I.

Sidorova P.P.

Dear Ivan Ivanovich, we ask you to pay off the debt to our company in the amount of 200,000 rubles. All this time, we have continued to cooperate with you, hoping to continue business relations. However, we are now forced to suspend the provision of services due to the lack of payments.

The amount of your debt is 200,000 rubles. Please pay by March 1, 2017. If the debt is not repaid, we will be forced to resolve the issue in court.

Sincerely, Petr Petrovich.

Explanation:

The letter must include the following items:

• The exact amount owed.
• The date by which the debt must be paid.
• Actions the company will take if payments are not received.

The text can mention a long-term successful cooperation with the organization. It should be a request, not a demand. The request is made according to a different template.

Letter of request for deferred payment to the supplier

The organization supplied the company with a batch of products, but did not pay for it. A debt has formed, but the debtor has no funds to pay. In this case, it makes sense to write a letter of request for a delay.

Head of the company "Where is the money"
Sidorov P.P.
From the head of the company "Money is about to be"
Ivanova I. I.

Dear Petr Petrovich, we have not paid the debt of 200,000 rubles. We do not shy away from our debt, but now we cannot make payments in full due to the difficult financial condition.

For 2 years we have maintained successful business relations with you, we have not missed the deadlines for payments. Today we ask for an installment payment. Our company is ready to pay the debt in two stages:

• We will deposit 100,000 rubles by March 1, 2017.
• 100,000 rubles will be paid before April 1, 2017.

We promise you timely payments. Thanks for understanding.

Sincerely, Ivan Ivanovich.

Letter requesting payment for another organization

The debt of the company can be paid by another organization. Of course, a legal entity will not pay shares just like that. Usually a letter of request is sent to the debtor of the company or another person who has obligations to the company.

To the head of the company "Money is about to be"
Ivanov I.I.
From the head of the company "Where is the money"
Sidorova P.P.

Dear Ivan Ivanovich, you have a debt to our company in the amount of 300,000 rubles. Our organization also has a debt to another company in the amount of 200,000 rubles. We ask you to pay our debt to the creditor in the amount of 200,000 rubles. In return, we will provide you with an installment plan for the balance of the debt that you requested earlier. Thanks for understanding.

Sincerely, Petr Petrovich.

Letter of request for assistance in resolving the issue

Any company can face complex problems that cannot be dealt with without outside help. A letter of request for assistance can be sent if necessary, for example, holding events. The application is sent to commercial organizations, government agencies.

Director of AAA
Petrov B. B.
From a public organization
"We give good"

Dear Boris Borisovich, I am a representative of the public organization "Giving Good". We are engaged in organizing and holding holidays for children from the orphanage.

We ask for your help in organizing food supplies for the holiday. Of course, at the event we will mention you and your company. The celebration will be attended by representatives of the legislative assembly, the public.

You can contact us by phone XXX

Sincerely, Ivan Ivanovich.

Summarizing

Let's combine all the rules for writing a letter of request. First you need to introduce yourself, tell about your activities. But the introductory part should not be drawn out. Our goal is to encourage the recipient to read the letter. If the text is too long, the recipient is unlikely to read it to the end. Then you need to start presenting your request. Accuracy is required: indication of terms, amount of funds. It is important to understand that the recipient must feel the benefit. Therefore, the letter must indicate why it would be beneficial for the organization to comply with the request. At the end, you need to say goodbye politely and without fawning.

Letters of request are an integral, important and necessary part of business correspondence. On the one hand, these are tactful and diplomatic requests on current issues, on the other hand, they are a tool to achieve certain goals of the addressee. The purpose of any letter of request is to encourage the addressee to take certain actions necessary for the author of the letter. How to write a letter of request in order to get as close as possible to a positive answer?

Any request letter should include a well thought out rationale and a clear statement of the request. In addition, you can use techniques that increase the effectiveness of writing.

Step 1. Who are you asking?

Address the addressee personally, it is better - by name and patronymic:

“Dear Ivan Ivanovich!”, “Dear Mr. Ivanov!”

Firstly, you express your respect to the addressee, and secondly, a request addressed to a specific person imposes on him responsibility for its implementation. There are situations when a request is addressed to a team or a group of people. In this case, it is also desirable to personalize the appeal as much as possible:

“Dear colleagues!”, “Dear managers!”, “Dear junior employees!”, “Dear personnel officers!”

Step 2. Why are you contacting me?

Compliment the recipient. Making a compliment to the addressee, you answer his question: “Why are you addressing this question to me?” Note his past accomplishments or personal qualities.

“You are always ready to listen and find the best way to solve the problem of almost everyone who turned to you. And, I must give you credit, you helped a lot.”

"You are the leading expert in the field...".

“You have helped many to resolve the most difficult issues in the field of…”.

This technique will allow the addressee to take a closer look at the request and try to find an opportunity to satisfy it. fuck her.

A compliment is appropriate when it comes to non-standard requests, when you need to win over the addressee, when you need to pay attention to certain merits and qualities that are necessary and important to fulfill your request.

It is very important not to cross the line between a compliment and rude flattery. Be sincere.

Step 3. Justification of the request

Any request must be justified why you are making this particular request. Enter the addressee in the context of your problem.

At this stage, you need to select the three most significant arguments for the addressee. It is best to build arguments according to the scheme: strong - medium - strongest.

Requests come in different levels of complexity, so the addressee is not always interested in fulfilling someone's requests. He needs to be convinced that fulfilling the request carries a potential benefit:

Interest the addressee

Offer to implement some attractive opportunity for him related to the fulfillment of your request:

“At all times, businesslike, enterprising people sought not only to achieve material success, but also to leave their mark on the history of the Motherland, to be remembered for good deeds, to win respect.”

« The successful activity of any professional community is, first of all, understanding and support from friendly Unions, participation in joint events and projects».

« Of course, your big goal is a clean and comfortable city for people».

Or voice a problem that is very relevant for your addressee:

“You, as a wise owner of the city, are probably worried about the erratic walks of children of different ages in places unsuitable for this, which leads to more frequent accidents and an increase in juvenile delinquency.”

“There has been an increase in calls to your department on non-core issues, which takes up a lot of invaluable working time.”

Show how your request can help realize the opportunity:

« And today, when our country relies on young people, it is difficult to find a more necessary, sacred cause than helping young men and women from dysfunctional families. There are those in our city who already provide such assistance - under the auspices of the mayor's office, our charitable center "Heritage" operates on donations from the townspeople, which teaches difficult teenagers folk crafts ».

Or solve the problem:

“Equipment of specialized places for pastime of children of different ages will help reduce the level of juvenile delinquency and minimize road accidents involving children.”

Describe the significance of the request

When there is nothing to offer the addressee or it is inappropriate in the context of this request, it is better to bring the addressee up to date. Here you need to describe the situation as fully as necessary to understand the relevance of the request and the importance of its implementation. The significance of the request must be described in such a way that it "takes the soul." If the request does not belong to the category of "soulful", then you need to show the addressee the cause-and-effect relationships, which will ensure that the addressee fulfills the request.

“From (date), according to the lease agreement No. X, the rent for 1 m 2 is 20 c.u. in a day. Over the past three months, there has been a decline in trading activity due to economic instability and social unrest. The average profit from trading is $10. per day, which is not enough even to pay rent. If no action is taken, then private entrepreneurs will be forced to close their outlets, which may negatively affect your income.”

Thus, you must make it clear to the addressee that the fulfillment of the request carries the prospect of receiving tangible or intangible benefits.

Step 4 Statement of Request

When the addressee is prepared, you can state the actual request. The text of the request should be sufficiently concise and extremely clear. In no case should it contain ambiguity or understatement. For example, if we are talking about rent reduction, it is important to indicate to what level:

“We ask you to reduce the level of rent until the situation stabilizes to 5 USD. per m2 per day.

If we are talking about the provision of services, then specify the request as much as possible, indicating the desired dates, price issue, etc.:

« To equip a pottery workshop, you need a kiln for firing ceramics - we ask you to help us in acquiring it. The cost of the furnace with the installation is 998 thousand rubles».

In this example, it is not entirely clear what kind of assistance is required from the addressee. Better to be more specific: "We ask you to help in purchasing a furnace for firing ceramics by transferring 333 thousand USD to the settlement account of the company for the production and installation of furnaces."

Whatever you ask for, the recipient must know exactly when, what, how much and at what price you want to receive. A generalized request is more at risk of rejection because the addressee does not always have the time and desire to deal with the details. In addition, you run the risk of not getting what you want by transferring the initiative to the addressee.

For example, private entrepreneurs wrote a letter asking for a rent reduction, but did not indicate to what level they want to reduce the rent:

“We ask you to reduce the level of rent until the situation stabilizes.”

As a result, they received a reduction in rent, but insignificant (by 1% of the existing one). Thus, their request was granted, but little changed in the position of the initiators of the letter.

In some cases, the text of the request can be made bold so that it stands out in the text, but do not abuse this technique.

Step 5. Summarize your request.

Repeat your request and emphasize what benefit the addressee will receive if the request is fulfilled. The request should be slightly modified. It is best to build a sentence according to the scheme: "If you fulfill the request, then you will be happy."

“If you go along with us and lower the rent for a while until the situation in the region stabilizes, you will not only be able to save more than 150 jobs, but also will not incur global losses due to the complete lack of rent.”

But there may be other options:

“You can be sure that every ruble of your charitable donations will go to a good cause and help children who find themselves in a difficult situation grow up to be worthy citizens.”

"You can be sure that every child's smile will give you moral satisfaction from your difficult work, and your efforts and efforts are an investment in worthy and happy citizens of the near future."

The main thing is to repeat the meaning of the request and the benefits of its implementation. The benefit does not have to be material. Remember that the addressee is a person, and feelings are not alien to him.

EXAMPLE:

It was		It became
“We kindly ask you, I.I. Ivanov, arrange a meeting of applicants with the chief manager of your company. We will be grateful for your assistance. With respect and gratitude, Employment center director P.P. Petrov"	-	“Dear Ivan Ivanovich! Your company has been participating in the Career Guidance Program for Applicants for several years now, helping them to choose a profession. You, as a personnel manager, are interested in training professionals, and we are ready to help schoolchildren to start preparing masters of their craft. To date, the profession of a manager is one of the most common, but many applicants do not have a clear idea of ​​​​its meaning. In this regard, we ask you to organize a meeting of the general manager with applicants on March 23 at 15.00 at the base of your company. Having told the guys about the secrets of the profession today, you are laying the foundation for training real professionals tomorrow. Perhaps in a few years one of them will take your company to a new level of development. With respect and gratitude, Employment center director P.P. Petrov"

And do not forget about the design of the letter - this is the "face" of the organization. If the initiator of the letter of request is an organization, then such a letter is drawn up on letterhead signed by the head or authorized person. If a private person, then it is enough to comply with the basic norms in the arrangement of the elements of the letter. These details are legally and psychologically very important for the addressee and the formation of the correct image of the sender.

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Justification of the request Any request must be justified, why you are making this particular request. Enter the addressee in the context of your problem. At this stage, you need to select the three most significant arguments for the addressee. It is best to build arguments according to the scheme: strong - medium - strongest. Requests come in different levels of complexity, so the addressee is not always interested in fulfilling someone's requests. He needs to be convinced that the fulfillment of the request carries a potential benefit: Interest the addressee Offer to realize some attractive opportunity for him related to the fulfillment of your request: “At all times, business, enterprising people sought not only to achieve material success, but also to leave their mark on history of the Motherland, to be remembered for good deeds, to win respect.

Letter to the Rector of the University

Please help us get it." Or, for example, a request to reduce the rent should be specified: “We ask you to reduce the rent for the premises to the level of 500 rubles. per square meter until the economic situation stabilizes.” Step 5: Summarize At the end of the letter, you need to summarize your request. Repeat it again and focus on the fact that the addressee benefits if he provides you with the requested assistance.

However, the text of the request should be slightly modified. Returning to the same example of rent reduction, we offer the following wording: “If you agree to reduce the rent to the level of 500 rubles. per square meter during the stabilization of the current economic situation, you will be able to contribute to the preservation of more than 20 jobs, and you will not incur losses due to the complete lack of payment.”

Letter of request

Attention

For example, if we are talking about rent reduction, then it is important to indicate to what level: “We ask you to reduce the level of rent until the situation stabilizes to 5 c.u. per m2 per day. If we are talking about the provision of services, then specify the request as much as possible, indicating the desired dates, price issue, etc.: “To equip a pottery workshop, we need a kiln for firing ceramics - we ask you to help us in acquiring it. The cost of the furnace with the installation is 998 thousand rubles.”

Info

In this example, it is not entirely clear what kind of assistance is required from the addressee. It is better to formulate the request more specifically: "We ask you to help in the purchase of a furnace for firing ceramics by transferring 333 thousand USD to the account of the company for the production and installation of furnaces." Whatever you ask for, the recipient must know exactly when, what, how much and at what price you want to receive.

An effective request letter in 5 steps

The benefit does not have to be material. Remember that the addressee is a person, and feelings are not alien to him. EXAMPLE: It was Became “We kindly ask you, I.I. Ivanov, arrange a meeting of applicants with the chief manager of your company. We will be grateful for your assistance. With respect and gratitude, Director of the Employment Center P.P.
Petrov" - "Dear Ivan Ivanovich! Your company has been participating in the Career Guidance Program for Applicants for several years now, helping them to choose a profession. You, as a personnel manager, are interested in training professionals, and we are ready to help schoolchildren to start preparing masters of their craft. To date, the profession of a manager is one of the most common, but many applicants do not have a clear idea of ​​​​its meaning.

How to write a letter of request?

Important

Please make an appointment for April 25 (15:00) and hold it at the base of your company. Summary We will be very grateful for your assistance. By telling future professionals about the secrets of the profession today, you are laying the foundation for their preparation. Perhaps in the future you will be able to find highly qualified specialists for your company among them.

Signature* Sincerely, L.V. Vasiliev (Head of the Department of Printing and Web Design, KSU) We hope for fruitful cooperation. With respect and gratitude, Head of the Department of Printing and Web Design, KSU L.V. Vasiliev * is not an independent part, but contains the final phrases of respect or wishes accepted in business etiquette.
How to write a letter of request: sample design A business letter of request contains the same details as any official letter. As a rule, it is issued on a vertical letterhead for official correspondence.

Letter of request: samples and examples, drafting rules

An integral and important part of modern business correspondence is a letter of request. The samples and examples of wording presented in the article, as well as the indicated rules for writing it, will help you correctly compose the necessary text and arrange it in accordance with the customs of office work. We offer you a step-by-step guide to writing this type of appeal. General Information A letter of request is relevant in cases where its author needs to receive any information, documents, make a deal or other business actions from other persons. It can be sent both to the name of a specific person (head, director, head of department, etc.), and to the address of the entire organization as a whole. Your request for help must follow the rules generally accepted in business correspondence. The letter is the face of the company, even the little things matter.

sample letter of request

A generalized request is more at risk of rejection because the addressee does not always have the time and desire to deal with the details. In addition, you run the risk of not getting what you want by transferring the initiative to the addressee. For example, private entrepreneurs wrote a letter asking for a reduction in rent, but did not indicate to what level they want to reduce the rent: “We ask you to reduce the level of rent until the situation stabilizes.”

As a result, they received a reduction in rent, but insignificant (by 1% of the existing one). Thus, their request was granted, but little changed in the position of the initiators of the letter. In some cases, the text of the request can be made bold so that it stands out in the text, but do not abuse this technique.

Step 5. Summarize your request. Repeat your request and emphasize what benefit the addressee will receive if the request is fulfilled.

Letter of appeal: sample filling, style and form

Many people are concerned about how to write a letter of appeal. The pattern, in fact, is almost the same for all cases. Many send this document to organizations, firms, authorities and other places to resolve certain issues.

It must be drawn up by both ordinary citizens and various private entrepreneurs. Well, let's put everything in order. The first thing you need to know So, before you write a letter of appeal, you need to understand on what basis this document is drawn up. Well, when writing such a paper, absolutely all the rules of business correspondence must be observed.

The first thing to learn is to use a formal writing style. It is important to think about the content in advance, to compose it convincingly, clearly, logically and understandably. An example of a letter of appeal is a text, the essence of which is stated briefly and optimally.

We thank you in advance on behalf of the members of the Coordinating Council and we have no doubt that your participation in solving the problem of combating drug addiction will bear fruit. Chairman of the Coordinating Council P. I. Spiridonova Executive Director S. M. Likhacheva An illustrative example of a letter of request for sponsorship Earlier, I considered an example of finding sponsors for a school in terms of paying for communication and Internet services.

Today I will give a sample letter on the allocation of funds for the equipment of a computer class in a general education school. When compiling a letter, we will need the following data: the number of students, age, the quantitative composition of the school staff, the characteristics of the necessary equipment, its cost.
Its genre-thematic range is distinguished by a wide variety. A letter of request is one of the most common types of business correspondence. The need to write such appeals can be caused by various reasons, and it is not possible to list them all.

Nevertheless, there are a number of features that make it possible to distinguish this letter from the general array of official documentation. A formal request letter can be a tactful request or a diplomatic demand on a current issue. It serves to achieve the specific goal of the author and is necessary to encourage the addressee to take the actions that are necessary for the compiler of the letter of request.

There are especially many situations when it becomes necessary to write a letter of request in management activities.

You can write a letter to the rector of a request according to the law

Study the Federal Law of 02.05.2006 N 59-FZ “On the Procedure for Considering Appeals from Citizens of the Russian Federation”, which sets out all the details of regulating this process when working with state bodies and local governments. Knowledge of the document will help you act competently and efficiently in the legal field, save you from red tape. 5 Before finalizing the appeal, check the correctness of addressing, the logic and sequence of presentation, the correctness of references to regulations, the accuracy of the spelling of all names, the completeness of the presence of attachments, if any, provided by your letter. 6 Remember, your appeal must be registered by one or another official. It is impossible to consider and transfer for execution unregistered written appeals.
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I ask for your permission to issue a certificate of secondary (full) education (or a diploma of primary vocational education, secondary vocational education, higher professional education) from the personnel department (archive) of the university for a period from "" 20 to "" 20 for (give reason). Date Personal signature Visa of the dean. The application is signed “Issue” by the rector or vice-rector for academic affairs. Application for the issuance of a diploma of higher education without a student card student (s) of the course of the group of full-time study of the faculty (specialty / field of study) - “(name of specialty”) or field of study) (full name in the genitive case) Get the full text Consult the application. I ask for your permission to issue a diploma of graduation from the university without a student card due to its loss.

/ sample applications

Note: For young men - a military accounting table (office 437). (Have a passport and registration certificate/military ID with you). The application is signed “In order” by the rector or vice-rector for academic affairs.

Application for transfer from full-time to part-time (part-time) form of education (within one educational program) student (s) of the course of the full-time study group, studying (student) under the budget (contract), faculty (specialty / field of study) - “(name of specialty") or field of study) (full name in the genitive case) statement.

Letter to the Rector of the University

Personal signature. Dean visa. Note: a document or certificate confirming the specified reason is attached to the application. Application for admission to the exam to the Dean of the faculty (name of the faculty F.

AND ABOUT. dean) student (s) of the course of the full-time study group, studying (student) on the budget (contract), faculty (specialty / field of study) - "(name of specialty") or field of study) (Full name in full in the genitive case) statement. I ask you to allow me to pass the exam in the discipline without credit in the discipline for a reason.

Attention

I undertake to pass the test before « » 20. Date Personal signature Visa of the dean. Note: a document or certificate confirming the specified reason is attached to the application.

Application for exemption from classes to the Dean of the faculty (name of the faculty F.I.O.

How to correctly write an application to the rector of the university

Rector of IzhGTU Yakimovich B.A. Ivanov Ivan Ivanovich, residing at the address passport data: TIN: application I ask you to reinstate me as a student of the specialty of the Faculty of Advertising and Design in full-time (correspondence) form of education. Was expelled from the course of the specialty of the faculty of full-time (correspondence) education by order of No.
Signature Date sample application for transfer from another faculty of IzhSTU To the rector of IzhSTU Yakimovich B.A. Ivanov Ivan Ivanovich, residing at the address passport details: TIN: application I ask you to transfer me to the number of students of the Faculty of Advertising and Design, specializing in full-time (correspondence) education.
Graduated from a course in the specialty of the faculty (budget / extrabudgetary) in full-time (correspondence) form of education. Signature Date sample of the application for expulsion to the Rector of IzhGTU Yakimovich B.A.
student gr.

How to write an application at the university

In this case, write an application with a request to change the surname in the documents addressed to the rector of the university. Attach a copy of your marriage certificate to the application. 5 An application for voluntary expulsion or academic leave is also written in the name of the rector of the university.

A medical certificate or a conclusion of the commission is attached to the application for academic leave for health reasons. If you are taking parental leave, please attach a copy of the baby's birth certificate. 6 If you are to be reinstated as a student at the end of academic leave due to illness or child care, write an application addressed to the rector of the university. Indicate the reason for the leave, attach the conclusion of the medical commission.

When recovering at the university after being expelled for poor progress, write an application addressed to the dean of the faculty with a request to reinstate and retake the exam.

Application form for reinstatement to a university for re-education

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FULL NAME. completely in the genitive case) statement. Please transfer me from the course of group No. of full-time education of the faculty (name of the faculty) (specialty / field of study - “”, specialization-“”) on a budgetary (paid) basis to the course in group No. of full-time (correspondence, part-time) form of education faculty (specialty / direction (name of the faculty) of training - "", specialization - "") on a budgetary (fee-paying) basis from "" 20. Date Personal signature Visa of the dean. Note: When transferring to the correspondence (evening) department + methodologist visa (room 103) and vice-rector for distance learning, regional relations and development of the university complex (room 101), the application is signed by the contract department (room

200A) (for contractors) When transferring on a contract basis + visa of the contract department, confirming the conclusion of an additional agreement to the contract (room 200).

Sample application addressed to the rector of the university

Location of the ad sticker. Date Personal signature Note: An announcement published in the press with the following content is attached to the application: “I ask you to consider invalid the student card No. The application is signed “Issue” by the rector or vice-rector for academic affairs. Application for issuing a duplicate diploma to the Rector of FGBOU VPO "MaGU" prof. student (s) of the group course (term of study) who studied under the budget (contract), full-time study of the faculty (specialty / field of study) - “(name of specialty”) or field of study) (full name in the genitive case) statement. I ask for your permission to issue a duplicate diploma in connection with (specify the reason). Location of the ad sticker.

Application to the rector of the university sample

Date Personal signature Visa of the dean. When enrolling on a contract basis + visa of the contract department, confirming the conclusion of the contract (for full-time department - room 200). Notes: 1. For young men - a military accounting table (office 437). (

Bring your passport and registration certificate/military ID). 2. Fill out a personal card (room 113). 3. For restoration, it is also necessary to have: a fluorography mark, a document on previous education, a copy of the grade book, a copy of the labor (if any), a copy of the passport, 6 photos 3 × 4.

The application is signed “In order” by the rector or vice-rector for academic affairs. Application for the transfer of a student from one faculty to another
Signature Date sample application for academic leave due to illness To the rector of IzhSTU Yakimovich B.A. student gr. Ivanov Ivan Ivanovich statement I ask you to grant academic leave due to illness. I am attaching the EC certificate. Signature Date sample application for academic leave due to financial difficulties (for contract students) To the rector of IzhSTU Yakimovich B.A. student gr. Ivanov Ivan Ivanovich statement I ask you to grant academic leave for family reasons. Signature Date sample application for parental leave to the Rector of IzhGTU Yakimovich B.A. student gr. Ivanova Anna Sergeevna statement I ask you to provide parental leave until the child reaches 1.5 years. Attached is a copy of the child's birth certificate.

Application to the rector of the university sample with address

FULL NAME. completely in the genitive case) statement. I ask you to consider me as having left my academic leave and started my studies since “ ” 20. Date Personal signature Visa of the dean. Note: The application is accompanied by a certificate with the conclusion of the clinical expert commission (CEC) of the student polyclinic on the possibility of continuing education (for students on academic leave for health reasons). The application is signed “In order” by the rector or vice-rector for academic affairs. Application for expulsion of one's own free will to the Rector of FGBOU VPO "MaGU" prof. student (s) of the course of the full-time study group, studying (student) under the budget (contract), faculty (specialty / field of study) - “(name of specialty") or field of study) (full name in the genitive case) statement.
Application for the issuance of a diploma of incomplete higher education to the Rector of FGBOU VPO "MaGU" prof. student (s) (former student (s), expelled (s) who graduated by order No. d. ) (full full name in the genitive case) statement. I ask for your permission to issue a diploma of incomplete higher education. Date Personal signature Visa of the dean. The application is signed “In order” by the rector or vice-rector for academic affairs. Application for issuing a certificate of secondary education, a diploma of higher education for a period of time to the Rector of FGBOU VPO "MaSU" prof. student (s) of the course of the group of full-time study of the faculty (specialty / field of study) - “(name of specialty”) or field of study) (full name

Ivanov Ivan Ivanovich, residing at the address passport data: TIN: application I ask you to reinstate me as a student of the specialty of the Faculty of Advertising and Design in full-time (correspondence) form of education. Previously studied (s) at (full name of the university) from the city of

Was expelled from the course of the specialty of the faculty of full-time (correspondence) education for. Signature Date sample application for transfer from another university To the rector of IzhGTU Yakimovich B.A.

Ivanov Ivan Ivanovich, residing at the address passport details: TIN: application Please enroll me in the order of transfer to the specialty of the faculty "Advertising and Design" of IzhSTU in full-time (correspondence) form of education. Graduated from a course in the specialty of the faculty (full name of the university) (budget / off-budget) in full-time (correspondence) form of education.

Print it on letterhead signed by an authorized person and stamped (if available). Be responsible for the choice of font, its size and the position of the text on the page. Don't neglect margins, red line and paragraphs. Often the first impression is made just by looking at the document. Stage 1: Indication of the addressee If you write an anonymous letter to a specific company, then most likely it will go to the reception or office, then to the manager, and finally to the direct executor. Indicate the correct full name of the organization in the “cap” of the text, it is best to add the legal address as well. As mentioned above, the best option is considered to indicate a specific addressee, that is, a personally addressed request for help. Always try to address by name and patronymic.

Letter to the Rector of the University

Attention

The school employs 38 teachers, of which 32 teachers have the highest qualification category of a teacher and 4 teachers have academic degrees. The leadership of the region appreciates the merits of the teaching staff and the level of education at the school. At the beginning of the 21st century, the building was reconstructed.

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The Governor of the Leningrad Region Valentina Matviyenko attended the opening after the overhaul. but the attention of the authorities in the government is not enough to maintain the technical equipment of the school at a modern level. The school is profiled on natural and mathematical education. To maintain a high level of education in informatics, the computer class needs to be modernized.

Letter of request

Describe the significance of the problem and let the recipient know that solving it can be beneficial for both of you. What information should be provided to the addressee? Describe the problem as concisely and as clearly as possible. Avoid ambiguity and be as specific as possible about the desired result: specify the exact price, date, percentage, etc.

A letter of request requires the addressee to make a management decision. To do this, he needs accurate information: how much, what, when and at what price. These details must be formulated precisely, leaving no room for innuendo.
Otherwise, the initiative may pass to the recipient, the request will be formally granted, but the originator will not get what he wanted. What conclusions can be drawn? After the request is made, it must be modified and repeated again, focusing the addressee's attention on the potential benefits.

An effective request letter in 5 steps

Having received data about one of the schools in St. Petersburg, I compiled an example of a letter of request to the sponsor with the following content: Dear Name Patronymic! Residents of our city are well aware of your activities in the field of charity, including education. In this regard, we are appealing to you with a request to support the modernization of the computer class at school No. 108 in the Vybrgsky district of St. Petersburg. A few words about the school. The educational institution was opened in 1937.

Currently, the school has 312 students from grades 1 to 11. Over the past 50 years, the school has produced 66 medalists, 19 of them with gold medals. Six students were awarded diplomas of the Ministry of Education and Science of the Russian Federation.
These factors contribute to a high level of admission of school graduates to the leading universities of the country. Five former graduates returned to the school in a new capacity - teachers.

How to write a letter of request?

At the same time, the possible benefit does not always have to be material. Read also:

• Compose a reminder letter
• Compose a message
• How to write a notification letter

Letter of request: an example of content The content of a letter of request can be conditionally divided into 5 main parts: appeal, compliment, justification, statement, summary. Using the example of an unsuccessfully drafted request, you can show how to highlight these parts in the text and reveal them as efficiently as possible.
Reference Example Dear V.K. Petrov! We kindly ask you to organize a meeting of our students with your chief technologist. We will be very grateful for your assistance. Sincerely, L.V. Vasiliev (Head of the Department of Printing and Web Design, KSU) Not correct Correct Appeal Dear V.K.

Letter of request: samples and examples, drafting rules

Well, in general, there is a universal option. First of all, the reasons that are the motivation for the appeal are indicated, then the essence of the problem, and then indicate the purpose of the letter. There should be as many details as possible. They will help to convince the addressee of the fulfillment of the request. And besides, it is important to indicate the reason for the appeal.

It can be a rule, a law, a set of rules, a regulation or a legislative act. Formulation Many people find it difficult to formulate their wish or request. Well, there are a few rules here. First, requirements should be avoided.

Important

Better to use more persuasion. The addressee must understand that it is beneficial for him to fulfill the request. You can hint to him about his interest in this case. The appeal must end on an optimistic note, encouraging action, but as correctly as possible.

It is better to show that the answer means a lot and is eager to receive it as soon as possible.

sample letter of request

1. State emblem of the Russian Federation (used by state enterprises, authorities of the Russian Federation, regional federal departments and ministries);
2. The emblem (logo) of the organization, a trademark registered in accordance with the law;
3. OKPO code;
4. Full name of the organization;
5. Postal address, telephone and fax numbers, e-mail address;
6. Date of signing the appeal;
7. Document ID;
8. Outgoing mail index;
9. Reference to the index and date of the incoming document (if the request is made in response to it);
10. Addressee (name, address of the company, position and full name

Letter of appeal: sample filling, style and form

If you have applied to the secretariat, upon your request, a receipt of acceptance of the application can be issued (with the date, indication of the number of sheets accepted and a link to the telephone number for information). 8 Do not forget about monitoring the consideration of your appeal. If the question asked in your letter (complaint, statement, proposal) is outside the competence of the organization to which it was sent, the appeal must be forwarded to its destination within five days - with notification of this to you as the applicant. 9 When making an appeal, pay attention to the style of the letter. It should be businesslike: concise, precise and clear in presentation.
A neutral tone is the norm of business style. Use stable turns - language formulas. They will ensure unambiguous understanding of the text. Get rid of unjustified repetitions and unnecessary details in the letter. Do not abuse archaisms.

The maximum length of a document is one page. The main task of a person is to attract the attention of the recipient and interest in his problem. It is necessary that the addressee immediately makes a decision after reading the message.

The letter of appeal should be very weighty. The sample is a text in which the position of the author is clearly expressed, argued by more than one fact and evidence. It is necessary to consistently state your questions and requests. It's not worth lumping everything together. And, of course, in the end, it should be emphasized how important this message is. Structure This aspect is also of great importance. Composition is important when writing a letter of appeal. The sample is standard. In the upper left corner, put the date of the appeal. In the right - indicate where and to whom you want to address the letter.
Due to the temporary absence of the accountant due to illness, the Company does not have time to prepare the required set of documents by the specified deadline. In accordance with paragraph 5 of Art. 93.1 of the Tax Code of the Russian Federation, we ask you to extend the period for preparing these documents by ten working days. Examples of a letter of request are given with a detailed justification of the reason for writing the request.

Since the letters are free-form, you have a lot of scope for imagination in presenting your own persuasive request. Here is another sample letter of request, this time without a lengthy statement of the reasons for writing it. We ask you to allocate funds in the amount of 108 thousand rubles.

in the 1st quarter of 2014 for the scientific and technical processing of documents from the archive of the subdivision of such and such JSC "Karapets" according to the previously submitted application for funding dated 00.00.2014.

You can write a letter to the rector of a request according to the law

Instruction 1 Appeals made in writing can be individual and collective (on behalf of two or more people). When making a written request, choose the form that is adequate to the essence of your request. If your goal is the realization of certain interests, human rights and freedoms protected by law, choose a statement. 2 An appeal in the form of a complaint is issued if there is a need to restore those of your legal rights that are violated by the actions (inaction) of legal entities and individuals. 3 Use the form of appeal in the form of a proposal if you want to give recommendations on improving the activities of an organization, enterprise, improving the work of officials. The purpose of such appeals is to promote the solution of topical issues of economic, socio-cultural, political and other spheres of everyday public life.

This may be the name of a company, institution, government agency, full name of an individual, etc. Write your details below: full name, address, phone number, e-mail - the more information there is, the better. It is advisable to type text on a computer, and if it is decided to write by hand, then be sure to legible handwriting.

Letter of appeal: sample content In the middle of the sheet, you must write the text itself. Which treatment to choose? Definitely official, to choose one of the following: respected, lord, revered, comrade, etc. It is necessary to attach a surname to a word with a name and a patronymic.

If a person occupies a certain position or has a rank, then it must also be indicated. To emphasize the importance of the request, it is worth putting an exclamation mark at the end. And then write the letter itself. A sample, as such, exists, but each case has its own.